Rules of the MCDS Board of Trustees
- Organize executive board members and council chairs to maintain and improve benefits for our members in a fiscally responsible manner.
- Chair executive board meeting on the second Tuesday of each month except December, June, July and August. Reserve dates in advance with NJDA to reserve board room and with the caterer.
- Chair the general meetings
- Chair the delegation of MCDS reps with NJDA
- Manage activities of the executive secretary
- Write a President's Message for the Newsletter and submit it to the Newsletter layout editor at
- Appoint someone to attend the NJDA Budget hearing meeting in August (or attend yourself). The component representative must be either the President, the President-Elect, Alternate Trustee, or an individual selected by the component society who shall serve for three years. In 2006, Robert Silverstein, then President, attended.
- The Dental Hygiene Program at Middlesex County College holds an annual meeting of its Advisory Committee. The President of MCDS is an appointed member of this committee. This committee makes recommendations regarding the curriculum and the needs of the community. This is usually a 2 hour meeting (10:00am - 12:00pm) and takes place at the college. The notice for this is sent out in April. Here is an example letter.
- Optional Board Meeting
- Attend NJDA annual convention as delegate
- NJDA will contact you about scheduling the NJDA Officer's Visitation.
- Organize membership recruitment and retention for the upcoming year
- Receive dues request from NJDA. This is not due until 10/31, and has historically been filled out by the Budget Chairperson (Dr. Ira Rosen) in September after his committee meets.
- Write additional president's message to non-members and send special newsletter to all Middlesex non-members 55 and under with an invitation to join.
- Attend NJDA Budget Hearing meeting at NJDA headquarters.
- Notify the Budget Committee ((President-elect, Treasurer, and Chairman-Ira Rosen) that they need to meet and work on the budget - this needs to be presented to the Board in October.
This includes having initial discussions about the dues for the upcoming year. Find out if NJDA and/or ADA will be increasing their dues and if so, by how much.
- Have SExecutive Secretary contact the upcoming Life members to get their bios (fill out form on web site).
- Have the Board decide which lecture will be the Sy Symanski memorial lecture.
- At the first Board Meeting of the season, have all of the Board members go to the Board Members spreadsheet on Google and update their information (address, offices held, etc.).
- Proposed budget presentation to the Board with a vote. To be published in the November newsletter.
- Notify the Committee on Nominations that they need to put together a slate of officers (The Committee on Nominations shall be chaired by the President-elect and include the President and the immediate Past-President).
- Vote on budget at general meeting.
- Have Executive Secretary order service award plaque for Life Member Presentations.
- Perform Life Member induction at general meeting.
- Vote on the slate of officers at the monthly Board meeting.
- Present the slate of officers to the General Membership. Vote to close nominations. Make sure printouts of the slate of officers are at the general meeting.
- The slate of officers is to be published in the February Newsletter.
- Annual Report with the State of New Jersey is due. This must be filed online here. For an example of a previously filed form with the 10 digit ID number and formation date, click here.
- Vote on the slate of officers at the general meeting.
- Order plaque for MCC hygiene award (Merry LeBlond will send info).
- Depending on the year, Executive Secretary may receive an application from AGD to get us re-certified. Examples of prior applications are available under the Rules of the Board on this site.
- Subject to fiscal health status, inform RWJ and JFK Residency Programs of grant availability and give them until August 31st to submit proposals.
- Present hygiene award plaque at the MCC Ceremony (on a Monday morning).
- Organize delegation for NJDA annual session. Write welcome speech for incoming president to be given at Staff Night.
Example President's Message (for correct spacing in the newsletter)
The Middlesex County Dental Society Membership Committee has focused on creating programs for incoming MCDS dentists and for those MCDS dentists who have been in practice for 5 years or less. First, the Membership Committee has organized a process to help welcome new members to our dental society. Senior MCDS members have volunteered to contact incoming new members, offered to facilitate their introduction to their colleagues at the general meeting, and explain the values of membership in organized dentistry. If you are contacted by a member of the MCDS Board of Trustees, please consider participating in our “New Member Welcoming” project. MCDS thanks Dr. Scott Galkin and Dr. Ethan Glickman for developing this noteworthy project.
Secondly, MCDS is developing study clubs that are targeted to all dentists who have been practicing five years or less. Each study club will be limited to about 8 members. The topics and the meeting time and location will be decided upon by the members of each study club. A senior MCDS member will initially assist in the organization of each study club. Senior MCDS dentists and specialists will be available to lecture on specific topics. Please contact the MCDS Executive Secretary, Marlene Glickman, for further information. Please take advantage of this great member benefit.
Two nationally recognized dentists will lecture MCDS members in April. At our April general membership meeting, Dr. Michael Glick, will speak on “Emerging Infectious Diseases”. In January 2005, Dr. Glick was appointed as the editor of the Journal of the American Dental Association. For the past 92 years, there have only been 11 editors of JADA, the most prominent dental publication in the world. Dr. Glick is the professor and chair of the Department of Diagnostic Sciences at UMDNJ. He has published more than 100 articles, book chapters and monographs on topics related to oral medicine.
At the MCDS full day CE course on Wednesday, April 19, Dr. David Garber will speak on Esthetic Success --- ‘By Design’. Dr. Garber has postdoctoral training in both periodontics and fixed prosthodontics. Dr. Garber lectures extensively on multidisciplinary approaches to optimizing esthetics. This course will provide 7 CEU credits for only $65 for MCDS members. Your staff members are also invited to attend this course.